Overview
The Programme Assistant will provide administrative and programmatic support to two key initiatives in Bangladesh focused on decent work, skills development, and industrial sustainability.
Key Responsibilities
- Assist in the preparation of project budgets, expenditure forecasts, and financial reports.
- Process administrative tasks including travel arrangements, procurement, and recruitment.
- Maintain filing systems and databases for project-related documentation.
- Classify and assign budget codes, verify and process payment claims, vouchers and invoices.
- Maintain custody of the petty cash account and make payments.
- Serve as a focal point for coordinating meetings and workshops.
- Take notes and/or minutes at meetings.
- Provide logistical and administrative support for training modules.
- Assist in the collection and consolidation of data for project monitoring and evaluation.
- Assist in organizing stakeholder events and innovation forums.
- Support the dissemination of communication materials.
- Liaise with concerned ministries, ILO constituents, implementing agencies and social partners.
- Arrange internal and external meetings and appointments.
- Advise, respond, make arrangements and solve problems for the procurement, shipment and receipt of project supplies and equipment.
- Issue shipping instructions, check shipping documentation, and prepare insurance coverage.
- Prepare notification of dispatch and verify invoices.
- Perform other duties as assigned by the supervisor.
Required Experience
- At least six years of relevant work experience on enterprise development and TVET/Skills Development.
- Similar experience with the United Nations Common System or an international organization is desirable.
- Practical experience on standard office software packages, email and automated information management system required by the work unit (e.g. WORD, EXCEL, PowerPoint).
- Experience of dealing with confidential matters with discretion.
- Supervisory experience would be an asset.
- Knowledge of the relevant project and programme area and the Office’s operations would be ideal.
Qualifications
Completion of secondary school education at the minimum, supplemented by technical or university level courses in social science or related field.
