Overview

Provides comprehensive administrative support and office management functions. Monitors schedules, arranges meetings, prepares travel documents, and drafts correspondence.

Tasks Summary

• Performs office management and administrative support functions
• Monitors supervisor schedules and arranges meetings
• Prepares travel documents and arrangements
• Drafts official routine correspondences
• Acts as a liaison between departments
• Attends and coordinates staff meetings
• Manages office supplies and processes vendor payments
• Manages purchase requests and procurement processes
• Coordinates logistical preparations for events
• Conducts routine research and gathers information
• Assists in managing budget using ERP system
• Verifies bills and ensures beneficiary eligibility
• Assists in coordinating HR matters

Experience Requirements

• At least four years of relevant experience, preferably in administration and/or office management is required
• Experience in MS Office applications is required

Qualification Requirements

• Successful completion of full secondary education
• Two years diploma in business and office practice or related discipline
• Desirable qualification: Bachelor's degree in business administration

Other Details

Languages Required: English and Arabic are required

Contract Duration: Fixed Term Appointment for 3 years; including 1 year probation period, with the possibility of further extension, subject to the availability of funds, satisfactory performance, and continuing need

Remuneration: Grade 10 Monthly basic salary USD1,050.20, payable in JD at UN monthly exchange rate, plus a Jerusalem allowance payable in JD at UNRWA rate